Bookkeeper/Office Associate
The Organization
The Georgia Historical Society (GHS) is the premier independent statewide institution responsible for collecting, examining, and teaching Georgia history. GHS houses the oldest and most distinguished collection of materials related exclusively to Georgia history in the nation. To learn more, go to www.georgiahistory.com.
Summary: The role of the Bookkeeper/Office Associate is to assist with A/R, A/P and other financial transactions as well as generate reports as needed. The bookkeeper also reconciles accounts to ensure accuracy, manages A/P files, and handles various other accounting tasks related to vendors, donors, and suppliers. The position is also responsible for providing support with development transactional activities. This is a part-time position (20-30 hours per week) based in Savannah, GA but may be full-time for the right candidate.
Responsibilities include (Incumbent may perform other duties as assigned):
Create QuickBooks company A/P and A/R data. Maintain a general knowledge of the major areas of the QuickBooks application.
Create and maintain vendor records including contact information, payment terms, and any other information required
Create and maintain customer records including contact, delivery, and payment information
Purchases supplies and equipment as authorized by management. Monitor office supply levels and reorder as necessary.
Tag and monitor fixed assets
Assist with paying invoices in a timely manner; prepare bills received from vendors for payment
Ensure that receivables are collected promptly
Answer questions from vendors and customers about their bills and invoices
Provide information to the Controller who creates institutional financial statements
Assist with assembling information for external auditor for the annual audit
As directed, calculate and issue financial analysis of the financial statements
Maintains an orderly accounting filing system according to GHS policy and procedures
As directed, calculates variances from the budget and reports significant issues to management
Assist with complying with state and federal reporting requirements
Provide clerical and administrative support to management as requested including preparing check request covers and credit card/expense reimbursement forms
Provide GHS credit authorization for vendors and other business-related expenses
Copy all A/R checks received as well A/P checks created; mail and complete filing
Prepare and send pledge cards and thank you letters
Serve as back-up for daily mail distribution
Perform miscellaneous job-related duties as assigned
Supervisory responsibilities: None
Qualifications:
Knowledge, skills, and abilities:
Solid understanding of QuickBooks and Microsoft Office
Knowledge of business and accounting terms
Ability to effectively manage time and meet deadlines
Ability to communicate effectively, both orally and in writing
Knowledge of general office procedures such as copying, filing, and shredding Flexible and adaptable; willingness to get the job done
Education: Associates degree in accounting or business administration as well as knowledge of bookkeeping and generally accepted accounting principles.
Required Experience: Two years of progressive experience in bookkeeping including use of QuickBooks. Must be very detailed oriented.
Preferred Experience: Preference will be given to candidates with a strong working knowledge of the QuickBooks accounting software package. Experience with Salesforce a plus.
To Apply Send Cover Letter, Resume and Salary Requirements to:
Bookkeeper/Office Associate
Georgia Historical Society
104 West Gaston Street
Savannah, GA 31401
Fax: 912.651.2831
Email:jobs@georgiahistory.com
No Phone Calls Please