Bookkeeper/Office Associate

The Organization

The Georgia Historical Society (GHS) is the premier independent statewide institution responsible for collecting, examining, and teaching Georgia history. GHS houses the oldest and most distinguished collection of materials related exclusively to Georgia history in the nation. To learn more, go to

Summary: The role of the Bookkeeper/Office Associate is to assist with A/R, A/P and other financial transactions as well as generate reports as needed. The bookkeeper also reconciles accounts to ensure accuracy, manages A/P files, and handles various other accounting tasks related to vendors, donors, and suppliers. The position is also responsible for providing support with development transactional activities. This is a part-time position (20-30 hours per week) based in Savannah, GA but may be full-time for the right candidate.

Responsibilities include (Incumbent may perform other duties as assigned):
Create QuickBooks company A/P and A/R data. Maintain a general knowledge of the major areas of the QuickBooks application.

Create and maintain vendor records including contact information, payment terms, and any other information required

Create and maintain customer records including contact, delivery, and payment information

Purchases supplies and equipment as authorized by management. Monitor office supply levels and reorder as necessary.

Tag and monitor fixed assets

Assist with paying invoices in a timely manner; prepare bills received from vendors for payment

Ensure that receivables are collected promptly

Answer questions from vendors and customers about their bills and invoices

Provide information to the Controller who creates institutional financial statements

Assist with assembling information for external auditor for the annual audit

As directed, calculate and issue financial analysis of the financial statements

Maintains an orderly accounting filing system according to GHS policy and procedures

As directed, calculates variances from the budget and reports significant issues to management

Assist with complying with state and federal reporting requirements

Provide clerical and administrative support to management as requested including preparing check request covers and credit card/expense reimbursement forms

Provide GHS credit authorization for vendors and other business-related expenses

Copy all A/R checks received as well A/P checks created; mail and complete filing

Prepare and send pledge cards and thank you letters

Serve as back-up for daily mail distribution

Perform miscellaneous job-related duties as assigned

Supervisory responsibilities: None

Knowledge, skills, and abilities:
Solid understanding of QuickBooks and Microsoft Office

Knowledge of business and accounting terms

Ability to effectively manage time and meet deadlines

Ability to communicate effectively, both orally and in writing

Knowledge of general office procedures such as copying, filing, and shredding Flexible and adaptable; willingness to get the job done

Education: Associates degree in accounting or business administration as well as knowledge of bookkeeping and generally accepted accounting principles.

Required Experience: Two years of progressive experience in bookkeeping including use of QuickBooks. Must be very detailed oriented.

Preferred Experience: Preference will be given to candidates with a strong working knowledge of the QuickBooks accounting software package. Experience with Salesforce a plus.

To Apply Send Cover Letter, Resume and Salary Requirements to:
Bookkeeper/Office Associate
Georgia Historical Society
104 West Gaston Street
Savannah, GA 31401
Fax: 912.651.2831

No Phone Calls Please

Apply for this position using the contact information below.

Position Type: Part Time
Company: Georgia Historical Society
Address: 104 West Gaston Street, Savannah, GA, 31401