General contractor is currently seeking an experienced Billing Specialist/Office Manager for an immediate opportunity at their Savannah location. Qualified candidates will have a minimum of 2 years’ experience in Accounts Receivable. Must have strong data entry and 10 key skills (10,500 kpsh/min); excellent organizational and time management skills, the ability to communicate effectively with clients, job sites and management. Candidate will be able to handle high volume and work in a fast-paced environment with minimal supervision. If you are self-motivated & a team player, this job is for you! 

Essential Duties and Responsibilities

Prepare invoices by printing job reports, reviewing with Project Managers, the estimates, analysis of billing rates and hours, outside subcontractor charges; generating invoices from computer invoicing system; mailing invoices. Enter time in remote-time for payroll from office and jobsites. Maintain stock of office supplies. Answer phones and greet visitors. Check estimates, type bid letters, complete bid forms and send out by deadlines. Prepare layoff checks for field employees during outages. Prepare master purchase orders and subcontracts. Print bid documents and drawings when requested. Print estimate and job file labels and create folders for Project Managers. Maintain forms, field purchase order distribution log and file records. Complete contractor prequalification, project completed list and reference lists. Assist with preparation of bids, check estimates, secure bid bonds and bid documents. Sign in Employees, perform drug testing. Generate monthly Petty Cash reports, certified payroll and owner-controlled Insurance Program (OCIP) reports. Receive and distribute mail to/from USPS/Job offices. Maintain insurance certificates. Assist with order of material/equipment at the direction of the Project Managers.